These Terms & Conditions apply to all weddings held at Tennyson’s Garden (BGC). By paying the non-refundable deposit, you accept these conditions and agree to abide by them, along with any club policies.

Bookings & Payments

• Tentative Bookings: Held for 14 days, then released if no confirmation is received.

• Confirmation: A booking is secured only once the non-refundable deposit is received. If not paid within 7 days, the tentative booking may be cancelled.

• Deposit: A total of $2,000 is required. You may pay $1,000 initially, with the balance due 28 days later.

• Final Payments: 50% of the agreed total is due 30 days out; full payment is required 7 days prior. Any post-event charges must be paid within 14 days.

• Non-Members: Credit card details are required as a guarantee upon confirmation.

• Accounts: Once the wedding is complete, the account cannot be reassigned.
  

Cancellations

• All cancellations must be in writing.

• The $2,000 deposit is always non-refundable.

• Cancel 3–6 months out: 25% of total fee is payable.

• Cancel 30 days–3 months out: 50% is payable.

• Cancel within 30 days: 75% is payable.

Postponements

• More than 6 months out: No fee if rebooked within 7 days for a new date within 12 months.

• Within 6 months to 30 days: Deposit is forfeited, a new contract applies.

• Within 30 days: Deposit and 50% of the total are payable.

• If the rescheduled event is later cancelled, standard cancellation fees apply.

   

Surcharges

• 20% surcharge applies on or before public holidays.

• Credit card payments incur standard bank processing fees (approx. 1.25%).

Guest Numbers & Event Details

• Food, drinks, final numbers, and dietary needs must be confirmed 14 days prior.

• Numbers provided at this time will be the minimum charged.

• Menu items may change based on availability; suitable alternatives will be offered where possible.

• All event logistics (e.g., AV, schedule, layout) must be finalised 14 days out.

• Event Orders will confirm all details in writing.

   

Tastings & Meals

·       No formal tastings, but dining in the Members’ Lounge is encouraged.

·       Meals for vendors and children are available with prior notice and an additional fee.

Venue Use & Timings 

• Shared venue areas may be in use for other events.

• Event space must be vacated within 30 minutes of end time and by midnight.

• BGC may modify setups to meet safety codes.

   

Alcohol, Food & Service 

• BGC complies with responsible alcohol service laws and may refuse service as required.

• Service hours are from 7:00am to midnight. Special dates may have restrictions.

• Outside food/drinks are not permitted unless pre-approved in writing (cake exceptions apply).

• Corkage may be charged for approved outside beverages.

Force Majeure

• BGC may cancel due to unforeseen circumstances (e.g., weather, power failure, legal restrictions). In such cases, liability is limited to amounts already paid.

Wet Weather

• Alternate spaces (Tennyson Room or Members’ Lounge) are provided if available.

• A final decision must be made by 10:00am on the wedding day. BGC may override your decision if needed.

• Choosing to stay outdoors despite a wet forecast releases BGC from related liability.

Client Responsibilities

• It is your responsibility to ensure the wedding runs on schedule.

• Extensions must be arranged and paid for in advance.

• You are liable for guest behaviour and any damage caused.

• BGC is not responsible for loss or damage of personal items.

• Special décor (e.g., confetti, candles, balloons) requires approval and may incur cleaning charges.

• No items may be fixed to any part of the venue without approval.

External Vendors & Services

• Any third-party vendors must coordinate directly with BGC and follow all venue protocols.

• Fireworks must be booked through BGC-approved suppliers.

• Delivery and pickup must occur on the day or the day after unless otherwise agreed.

Staffing, Security & Storage

• Additional staff charges may apply for services outside standard packages.

• Security may be required based on guest numbers, at your cost.

• Storage must be prearranged and will incur a hire fee. Deliveries are accepted one business day prior; all items must be collected the next business day.

Insurance & Liability

• You are responsible for insuring your property. BGC does not accept liability for damage or loss.

Smoking 

• Smoking is only allowed in designated outdoor smoking areas (DOSAs).

Photography & Dress Code

• All photography and filming must be approved in advance.

• BGC has a dress code that applies to all guests, vendors, and visitors. Guests not adhering will be denied entry.

Music

• The in-house sound system is suitable for ceremonies only. A professional DJ or band is recommended for receptions.